Rules of the Northcote Residents Association Inc:
Name
Objects
Membership
Subscription
Alteration of Rules
General Meetings
By-Laws
Appointment of Officers
The Common Seal
Bank Account
Investment of Funds
Borrowing Powers
Power of Sale
Winding Up
These Rules of Incorporation are available as a PDF document
1) Name:
The name of the Society shall be:- "Northcote Residents Association Incorporated"
2) Objects:
the object of the Society shall be:-
a) To promote and protect the interests and welfare of the citizens of Northcote and to promote the means whereby their views can be ascertained, presented to the appropriate authorities and implemented.
b) To conserve and improve the environment of Northcote and to ensure that any development takes into account the principles of ecology.
c) To encourage active participation of Northcote Citizens in the affairs of their Community.
d) To ensure that Town Planning and Traffic control within the Borough of Northcote respects the rights and reflects the interests of its citizens.
e) To assist the Northcote Borough Council or other local authority in its work or activities.
f) To acquire by way of purchase , gift or lease any real or personal property or buildings for the purpose of the Society.
g) To carry out, conduct and manage works, entertainments, money raising schemes, charitable projects, polls, referenda, clubs (whether sporting, speaking, debating, recreational or otherwise) and competitions of all types, in the interests and for the benefit of the Society od the residents and ratepayers of the Borough of Northcote.
h) To affiliate, combine or amalgamate with or take over the affairs of any other Society, body or organization having objects similar or ancillary to the objects of the Society.
3) Membership:
a) The number of members of the Society is unlimited and any person who is a resident or ratepayer in the district of Northcote shall be eligible for membership and shall be admitted as members on payment of the subscription specified by the Committee.
b) The Committee shall have a discretion to admit to membership any person who is not a resident or ratepayer of the district of Northcote on fulfillment of the provisions on the preceding paragraph.
c) Persons shall cease to be members of the Society:-
(i) if the member gives to the secretary notice in writing of his intention to resign.
(ii) if the Society in General Meeting resolves by a Majority of three quarters of those present and voting on the recommendation of the Committee that any member's name be removed from the membership list for conduct inimical to the interests of the Society.
d) Upon a person ceasing to be a member of the Society as aforesaid he shall immediately cease to hold any office in the Society or be entitled to any privileges of membership thereof.
4) Subscription:
The Annual subscription shall be fixed at the Annual General Meeting and shall be payable to the Treasurer.
5) Alteration of Rules:
The rules of the Society or any of them may be altered, added to, rescinded or substituted by a majority of two thirds of those present and voting at a General Meeting of the Society on the motion of any financial member PROVIDED that notice of such motion shall be in the hands of the Secretary at least 21 days before the date of such General Meeting and the Secretary shall have circulated to the members or published in a newspaper circulating in the District notice of such motion two days before the date of such General Meeting.
6) General Meeting:
a) The Society shall call an Annual General Meeting once in every calendar year to be held not later than three months after the expiry of the Society's financial year, for the purpose of presenting accounts, annual reports, election of officers, and other business required by these rules to be done in Annual General Meeting.
b) If requisitioned in writing so to do by any twenty one financial members the secretary shall call a General Meeting of the Society at any time.
c) Members shall receive at least two days notice either by publication in a newspaper circulating in the District or circular of all General Meetings whether Annual General Meetings or otherwise.
d) The quorum for all General Meetings shall be ten (10) financial members personally present.
e) All financial members personally present shall be entitled to one vote at General Meetings, and voting shall be by show of hands except in the case of the election of officers provided for by rule 8 (c).
In the event of an equality of votes on any matter whatever, the Chairman shall have a second or casting vote.
7) By-Laws:
The Society may from time to time by resolution in General Meeting make, amend or rescind regulations or by-laws for the conduct and management of the Society, provided that such by-laws and regulations and by-laws shall not be inconsistent with these rules or with the law. The enforcement of any such regulations or by-laws shall be the responsibility of the committee.
8) Appointment of Officers:
a) All financial members of the Society shall be eligible for any office of the Society.
b) The officers of the Society shall be:-
(i) Chairman
(ii) The Secretary / Treasurer
(iii) The committee which shall consist of six (6) members (excluding the Chairman, Secretary / Treasurer, President, Vice-President), and shall be responsible for the management and control of the Society. The committee may co-opt additional members if necessary.
(iv) Such other Sub-Committees as the Committee shall from time to time deem it expedient to appoint. Such sub-committees shall have power to co-opt.
c) The officers shall be elected either at the Annual General Meeting by show of hands or otherwise as deemed expedient and the officers aforesaid shall hold office for one (1) year until the next Annual General Meeting (unless such officers resign from office or cease to be members of the Society as provided in clause 3 (c) of these rules). Officers of the Society shall be eligible for re-election at successive Annual General Meetings.
d) The Committee shall meet at such time and place and on such notice of meeting as the committee shall decide and shall have power and authority to do all things in the management and control of the Society as are not required by these rules or by law to be done in General Meeting. The quorum for Committee Meetings shall be not less than one-third, of the number of Committee members from time to time. In the event of an equality of votes on any matter whatever the Chairman shall have a second or casting vote.
e) The Secretary shall be responsible for the keeping of minutes of all meetings of the Society and of the Committee and shall keep the register of members.
f) The Society may at each Annual General Meeting appoint a Solicitor, and Auditor and such other officers as it deems expedient from time to time.
(g) In the event of a casual vacancy in any office of the Society, the Committee shall have the power to co-opt or appoint any financial member of the Society to fill such vacancy such co-optior or appointment to be effective until the next Annual General Meeting, (subject to the provision of these rules.)
9) The Common Seal:
The Common Seal of the Society shall be in the custody of the Secretary and shall be affixed to any document requiring the same only pursuant to a resolution of the Committee and shall be attested by the signature of the Chairman or Secretary and any one other member.
10) Bank Account:
The Bank account of the Society shall be operated as to signature and endorsements of cheques, signature of withdrawal, receipts and all other matters by the Secretary / Treasurer and the Chairman on behalf of the Society.
11) Investment of Funds:
The Committee may Invest any moneys of the Society not required for immediate use in any investments approved by the Committee.
12) Borrowing Powers:
The Society shall have the power to borrow money from any Bank or other body, Institution or person with or without security whether by overdraft or mortgage or debentures or promissory note or otherwise at such rate of interest and on such terms and conditions as the Committee shall think fit and to give security over any property whether real or personal now or hereafter belonging to the Society for the repayment of such moneys and the interest thereon in such forms as the Committee shall think fit.
13) Power Of Sale:
The Society shall have the power to sell all or any of the assets of the Society either for cash or on such terms as the Committee shall approve and the proceeds from all such sale shall be applied towards the General purposes of the Society or otherwise in accordance with these rules.
14) Winding Up:
a) The Society may be wound up voluntarily if the Society at a General Meeting of its members passes a resolution by a simple majority requiring the Society so to be wound up and the resolution is confirmed by a simple majority at a subsequent General Meeting called together for that purpose and held not earlier than thirty days after the date on which the resolution so to be confirmed was passed.
b) In the event of the Society being wound up on its dissolution by the Registrar then (in the absence of any directions from the Registrar of the Supreme Court) after all costs, debts, liabilities and commitments of the Society have been paid and satisfied the balance of the Society's funds and assets shall be disposed of at the discretion of the Committee for the benefit of any other Society, Club, Organisation or body to the best advantage of the residents of the District of Northcote.
Incorporated at Auckland, this 19th Day of December 1974.
These Rules of Incorporation are available as a PDF document